Job Opportunities

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Associate Director of Admissions Recruitment - Washburn University, Topeka, KS 

Human Resources seeks candidates for the Associate Director of Admissions position in Admissions. In conjunction with and support of the Director of Admissions, this position holds responsibility for supervising and managing the day-to-day activities of the Admissions Office.

Responsibilities

The successful incumbent will possess a willingness and ability to work outside of a conventional work week (working some weekend and evening hours) and to travel frequently. An unwavering commitment to equality and diversity coupled with excellent communication and analytical skills, a collegial and collaborative management style and a dedication to superior customer service are also essential to success in this position.

Direct, guide and coach Admissions Counselors in the management of assigned recruitment territories, monitoring their recruitment activities and communicating frequently to ensure the full and efficient performance of each counselor.

Screen applications, select, recommend for hire and train new Admissions Counselors, providing introduction to Admissions as well as Washburn, advising them on territory management, using Banner, applicant file and scholarship review processes, office operations and procedures, Financial Aid and student advisement.

Establish and communicate performance expectations, assess performance, identify training needs and provide feedback to facilitate performance improvement and professional development, and optimize recruiting and counseling efforts and successes.

Coordinate events: Attend meetings and provide oversight of all facets of Admissions event planning (i.e., scheduling, budgeting and coordinating), offering advice and direction to ensure events are well-planned, announced and executed. Work with other Admissions staff to plan and host special Admissions' events and campus visits to promote the University and encourage enrollment.

Work with a variety of internal and external constituencies such as instructors, marketing, high school counselors, principals, and local community members to create and implement differentiated and highly personalized marketing and recruitment plans that take full advantage of available technologies and resourceful personnel to maximize enrollment.

Territory Management: Visit high schools, community colleges and other community agencies within an assigned recruitment territory to meet and establish/cultivate relationships with students, parents, school staff, and other individuals and promote attendance at Washburn University. Develop and deliver presentations and/or meet with students and parents to discuss opportunities at Washburn and answer questions they may have to give them the best understanding of the University possible.

Track student enrollment status, review their records and application data and maintain on-going contact with students to demonstrate individualized interest in their enrollment at Washburn and ensure their questions are answered and concerns addressed.

Data Collection and Reports: Develop an understanding and knowledge of admissions data relative to inquiries, campus visits, applications, admits, enrollments by high school and by territory to use as a basis for planning, analysis and reporting. Analyze data from past activities and produce and publish weekly reports reflecting Return on Investment data for events, activities and travel by program and territory and other assessment measurements of admissions program effectiveness.

Apply in-depth knowledge of past recruitment effectiveness to assist the Director of Admissions and Executive Director of Enrollment Management with the development of annual recruitment and strategic enrollment management plans.

Collaborate with Associate Directors in Admissions to provide a holistic approach to recruitment/enrollment through the various programs (tech, on-line, undergraduate).

Handle residency issues:  Respond to inquiries regarding admission requirements and student residency, researching each situation and determining what changes are appropriate and needed and initiating modifications as determined to ensure student compliance with University policy.

NCAA/Athletics: Work with the Registrar's Office and faculty representatives to verify WU student athletes' NCAA eligibility, confirm admission status and file completion (documentation) as required by NCAA rules and University policy to support athlete’s eligibility and the University’s compliance with NCAA requirements.

Budget Responsibilities and Projections: Assist the Director in projecting office costs and expenditures for the coming fiscal year. Submit budget requests and recommendations to the Director of Admissions for approval and inclusion in budget planning. Manage current office budgets, monitoring and approving expenditures as appropriate and necessary.

Required Qualifications

Bachelor's degree and three years experience in recruitment, territory management, sales or marketing; or Master's degree and professional experience in related areas. Experience supervising and leading a productive team. Effective interpersonal and communication skills.  Proven ability to multi-task and meet project time lines. Proven ability to multi-task and handle a variety of assignments. Commitment to participate in professional organizations related to college admissions. Ability to move and/or maneuver materials weighing as much as 30 pounds, and to develop rapport and relationships with a variety of individuals including those from underrepresented and diverse student populations. Flexibility to travel and work evening hours to make recruitment phone calls. Proficient with Microsoft Office. Valid driver's license with acceptable driving record under University standards.

Preferred Qualifications

Master’s degree. Experience in marketing, recruiting or territory management. Experience working in higher education admissions, specifically Technical education.

Knowledge of database applications and reporting with the aptitude for learning new software programs. Ability to speak and understand Spanish.

Application Procedures

Submit a letter of interest, resume, Resume Supplement form (available at www.washburn.edu/hr-forms), copy of unofficial transcript(s) for highest level of post-secondary education (official transcript for all levels of post-secondary education may be requested upon hire), and names and phone numbers of three professional references to getajob@washburn.edu or to Washburn University Human Resources, 118 Morgan Hall, 1700 SW College, Topeka, Kansas  66621. Review of applications will begin May 29, 2017, and continue until interviews are scheduled. Salary is low $50,000 commensurate with qualifications. Washburn provides an excellent fringe benefits package. Employment at Washburn University will be conditioned upon satisfactory completion of a background and MVR screening.

Washburn University is an Equal Opportunity Employer. To enrich education through diversity, candidates from under-represented groups are encouraged to apply.

 

Director of Admissions - Washburn University, Topeka, KS

Human Resources seeks candidates for the Director of Admissions position in Enrollment Management. The Director of Admissions works strategically to integrate all aspects of Washburn University and Washburn's Institute of Technology (Washburn Tech) undergraduate enrollment process including the planning, implementation, and evaluation of effective student-centered, strategic recruitment and selection.

Responsibilities
The Director's primary outcomes are long-term strategic enrollment growth of appropriately qualified students (regionally, nationally and internationally); highly effective data analysis to drive decisions supporting marketing, recruitment, and admissions strategy; achievement of enrollment goals and implementation of growth strategies to achieve enrollment targets; leadership, mentorship and coaching of admissions professionals; and the development of productive partnerships with internal departments and external influencers, (parents, counselors, teachers, etc.).

An unwavering commitment to equality and diversity coupled with effective communication skills to promote a collegial and collaborative environment dedicated to superior customer service and student success.

Applications, Admissions, Enrollment, Student Success and Retention

  • Formulates long range strategic application/admission/enrollment policies that will support an integrated end-to-end enrollment management process.
  • Leads the department's electronic data management process and ensures policies and procedures exist to optimize ongoing use.
  • Works closely with administration at Washburn Tech and Enrollment Management, and with the areas of Financial Aid and New Student Orientation to maximize enrollment opportunities.
  • Oversees Admissions operational and scholarship budgets. Partners with Student Affairs and Academic Affairs leadership. Travels as needed, as well as weekend and evening requirements.

Marketing and Recruitment

  • Identifies and incorporates the use of best practice web based technology in recruitment, application, and enrollment for university enrollment at traditional, post traditional, and graduate level.
  • Works with the Director of Strategic Marketing and Communication, the Executive Director of Enrollment Management, and the Dean of Washburn Tech to develop, plan and evaluate the effectiveness of advertisements, direct mail promotion, screeners, view books, bulletins, brochures and other collateral materials.
  • Develops and implements a data driven, market sensitive, and goal oriented strategic recruitment plan to reach targeted regional, national, and international audiences.

Data Systems and Analysis

  • Works closely with Executive Director, Strategic Analysis and Research Office and admissions staff to develop and implement enrollment models and statistical reports, track and project admissions, develop student profile reports that indicate predictors of enrollment success and fulfillment of enrollment goals.

Supervisory Responsibilities

  • Provide leadership direction and supervision to empower an energetic and dynamic Admission staff on both campuses (Washburn University and Washburn Tech), in the development of the Admissions professional and support staff.
  • Performs additional job related duties as assigned.

Required Qualifications:

Bachelor's degree and at least 5 years of experience in recruitment and/or marketing. Supervisory experience directing an effective team in sales, marketing, recruitment, or admissions. The ability to develop strategic relationships and teamwork with internal and external constituencies. Skilled in developing, enhancing, and implementing an innovative communication plan to achieve mission goals. Demonstrate cultural awareness, exercise emotional intelligence, the ability to build trust and show integrity, have excellent written and verbal communication skills. leadership, exemplary customer service skills, ability to look at the big picture, and value diversity. Willingness to travel and work flexible hours including some evenings and weekends. Valid, or the ability to obtain, a driver's license with acceptable driving record under University standards. Superior communications, organizational, interpersonal and analytical skills and abilities; demonstrated knowledge of targeted marketing, geo-demography, predictive modeling and net tuition revenue; success using integrated technology-based information systems, customer relation management tools and document imaging applications.

Preferred Qualifications:

Master's degree. Six or more years of progressive leadership in admissions at a higher education institution. Sophisticated understanding of admission CRMs and related software, data, and research. Established record of meeting and exceeding targeted enrollment goals. Ability to understand and speak Spanish.

Application Procedures
Submit a letter of interest, resume, Resume Supplement form (available at www.washburn.edu/hr-forms), copy of unofficial transcript(s) for highest level of post-secondary education (official transcript for all levels of post-secondary education may be requested upon hire), and names and phone numbers of three professional references to getajob@washburn.edu or to Washburn University Human Resources, 118 Morgan Hall, 1700 SW College, Topeka, Kansas 66621. Review of applications will begin February 27, 2017, and continue until interviews are scheduled. Salary is mid $70,000 commensurate with qualifications. Excellent fringe benefits package. Employment at Washburn University will be conditioned upon satisfactory completion of a background check.

Washburn University is an Equal Opportunity Employer. To enrich education through diversity, candidates from under-represented groups are encouraged to apply.

 

Director of Admissions - Washburn Institute of Technology, Topeka, KS

Washburn University Human Resources seeks candidates for Associate Director of Tech Admissions at Washburn Institute of Technology (Washburn Tech). As an integral member of two teams, a key responsibility is to build and maintain productive relationships and open communications between the admission offices at Washburn Tech and Washburn University.

The incumbent will understand the importance of creative collaboration with the leadership of Washburn Tech and with Enrollment Management. The position reports to the Director of Admissions and works jointly with Washburn Tech to continue to increase the number of admitted students.

The successful incumbent will possess a willingness and ability to work outside of a conventional work week (working some weekend and evening hours) and to travel frequently. An unwavering commitment to equality and diversity coupled with excellent communication and analytical skills, a collegial and collaborative management style and a dedication to superior customer service are also essential to success in this position.

This position holds responsibility for supervising and managing the day-to-day activities of the Washburn Tech Admissions office.

Responsibilities

  • Manage and Supervise Tech Admissions Counselors:  Direct, guide and coach Tech Admissions Counselors in the management of assigned recruitment territories, monitoring their recruitment activities and communicating frequently to ensure the full and efficient performance of each counselor.
  • Establish and communicate performance expectations, assess performance, identify training needs and provide feedback to facilitate performance improvement and professional development, and optimize recruiting/counselor efforts and success.
  • Screen applications, recommend hires, and train new Tech Admissions Counselors, advising them on territory management, using Banner, applicant file and scholarship review processes, office operations and procedures, Financial Aid and student advisement.
  • Provide leadership, direction and supervision to empower an energetic and dynamic Tech Admissions staff charged with planning and hosting recruitment events, recruiting students and carrying out other assignments and activities according to marketing and recruitment plans.
  • Establish and communicate performance expectations and assess performance. Identify training needs, provide feedback to facilitate performance improvement and professional development and optimize the efforts and success of Tech Admissions Counselors.
  • Coordinate events:  Attend meetings and provide direction, leadership, and oversight of all facets of Tech Admissions event planning (i.e., scheduling, budgeting and coordinating), to ensure events are well-planned, organized, announced, executed, and fall within budget parameters and reflective of the marketing and strategic plan.
  • Work with a variety of internal and external constituencies such as instructors, marketing, high school counselors, principals, and local community members to create and implement differentiated and highly personalized marketing and recruitment plans that take full advantage of available technologies and resourceful personnel to maximize enrollment.
  • Data Collection and Reports: Using analytical skills, create reports and matrices to make data-driven decisions for new student enrollment.
  • Develop an understanding and knowledge of admissions data relative to inquiries, campus visits, applications, admits, enrollments by high school and by territory to use as a basis for planning, analysis and reporting.
  • Analyze data from past activities and produce and publish weekly reports reflecting return on investment data for events, activities and travel by program and territory and other assessment measurements of admissions program effectiveness.
  • Apply in-depth knowledge of past recruitment effectiveness to assist with the development of annual recruitment and strategic enrollment management plans.
  • Territory Management: Visit high schools, businesses and community agencies to meet and establish and/or cultivate relationships with students, parents, school staff and business leaders to discuss educational opportunities, careers and technical educational offerings at Washburn.
  • Track student enrollment status, review student records and application data and maintain on-going contact with students to demonstrate individualized interest in their enrollment and ensure their questions are answered and concerns addressed.
  • Work with other Tech Admissions staff to plan and host special recruitment events and campus visits that promote the university and encourage enrollment.
  • Budget Responsibilities and Projections: Project Tech Admissions office costs and expenditures for the coming fiscal year. Compile and submit budget requests and recommendations for approval and inclusion in Washburn Tech budget requests.
  • Manage current office budgets, monitoring and approving expenditures as appropriate and necessary. Perform additional job related duties as assigned.

Required Qualifications

Bachelor's degree and three years of experience in recruitment, territory management, sales or marketing; or Master's degree and professional experience in related areas. Experience supervising and leading a productive team. Effective interpersonal and communication skills.  Proven ability to multi-task and meet project time lines. Proven ability to multi-task and handle a variety of assignments. Commitment to participate in professional organizations related to college admissions. Ability to move and/or maneuver materials weighing as much as 30 pounds, and to develop rapport and relationships with a variety of individuals including those from underrepresented and diverse student populations. Flexibility to travel and work evening hours to make recruitment phone calls. Proficient with Microsoft Office. Valid driver’s license with acceptable driving record under University standards. 

Preferred Qualifications

Master’s degree. Experience in marketing, recruiting or territory management.  Experience working in higher education admissions, specifically Technical education. Knowledge of database applications and reporting with the aptitude for learning new software programs. Ability to speak and understand Spanish.

Application Procedures

Submit a letter of interest, resume, Resume Supplement for Administrative Positions (available at www.washburn.edu/hr-forms), copy of unofficial transcript(s) for highest level of post-secondary education (official transcripts for all levels of post-secondary education may be requested upon hire), and names and phone numbers of three professional references to getajob@washburn.edu or to Washburn University Human Resources, 118 Morgan Hall, 1700 SW College, Topeka, Kansas  66621. Review of applications will begin May 23, 2017, and continue until interviews are scheduled. Salary is lower $50,000 commensurate with qualifications. Excellent fringe benefits package. Employment at Washburn University and Washburn Tech will be conditioned upon satisfactory completion of a background check.

Washburn University is an Equal Opportunity Employer. To enrich education through diversity, candidates from under-represented groups are encouraged to apply.

 

Admissions Counselor - University of St. Mary's, Leavenworth, KS

POSITION SUMMARY:

Promotes high school and college relations for the Office of Admissions by providing information concerning university admissions policies and procedures to prospective students and families or other interested members of the public.

ESSENTIAL FUNCTIONS:

  • Explains academic programs, admissions criteria, and financial aid awarding to prospective students and families.
  • Performs continual follow up with interested students through the acceptance and enrollment process for freshmen and transfer students.
  • Represents the university at high school and college programs and fairs as well as events on campus.
  • Assists in the development and implementation of admissions marketing techniques and materials.
  • Maintains a favorable liaison with  the public as well as the university community.
  • Performs outreach to prospective students through a number of different formats including telecounseling, emailing, and text messaging.
  • Manages a geographical territory of prospective students.
  • Extensive travel required, including overnights and weekend travel. Overnight travel can account for up to half of your work schedule during the fall recruiting season.
  • Some evenings and weekend shift work.
  • Performs additional duties as reasonably assigned.

POSITION REQUIREMENTS:

  • Bachelor’s degree.
  • Previous related experience preferred but not required.
  • Must have a valid driver’s license.
  • Bi-lingual in Spanish and English preferred.
  • Affinity with the overall mission of the University of Saint Mary.
  • Effective communication skills to ensure inquiries are appropriately processed 
  • Ability to work with a diverse community
  • Project a positive, professional, customer focused image for the university.
  • Proven ability to work independently as well as part of a team in a professional and confidential manner.
  • Must be able to successfully pass required background screening as appropriate.

TO APPLY:

Submit a cover letter, resume, and contact information for at least three current professional references to:

hr@stmary.edu (preferred method)
or mail:
Human Resources
University of Saint Mary
4100 South Fourth Street
Leavenworth, Kansas 66048

The University of Saint Mary is an Equal Opportunity Employer.

 

Assistant Director, Transfer Admissions - Newman University, Wichita, KS

Occupational Summary
This position will be responsible for successful achievement of transfer student recruitment goals. Using data and best practices and working collaboratively with other Transfer Admissions staff, the Assistant Director will develop and implement recruitment strategies designed to maximize the opportunity for growth in transfer student enrollment at Newman. The Assistant Director will develop and cultivate on-going relationships with community colleges and other partner institutions and assist the university in identifying opportunities for strengthening community college pathways to Newman. The Assistant Director will demonstrate a strong commitment to and enthusiasm for the university and its mission; a clear understanding of and commitment to the small faith-based Liberal Arts environment; and a sincere interest in working with prospective students and their families. The Assistant Director, Transfer Admissions provides leadership to peers through conduct, attitude and professionalism and must understand the university’s policies and procedures and exercise judgment accordingly.

The Assistant Director, Transfer Admissions will assist in and be responsible for all aspects of the admissions and recruitment process including, but not limited to – fall, spring and summer recruitment travel, maintaining office hours for walk-ins and registrations days; professional and research-based management of a recruitment territory; counseling prospective students and parents throughout the college application, selection, and financial aid processes; assisting guidance counselors, faculty, alumni/ae, and prospective students and parents to better understand the university’s mission and degree programs through personal interviews, group presentations, and extensive follow-up communication; conducting thorough application review of admissions materials and providing decisions in a timely fashion; assisting in all recruitment related events both on- and off-campus; and representing the college with the utmost of professionalism at all times.

Work Performed:

  1. Actively recruit transfer students from an assigned territory by attending college fairs and college visits at community colleges, planning and hosting special recruitment events, providing admissions presentations, conducting one-on-one meetings with campus visitors and following up with prospective students and applicants via phone, email and scheduled appointments.
  2. Develop relationships with community college personnel and assist in the scheduling of campus visits to Newman’s campus for community college advisor and administrator groups.
  3. Develop familiarity with community college curricula and inform leadership on opportunities for curriculum alignment and transfer pathways.
  4. Participate in telemarketing campaigns.
  5. Communicate with students to inform them of the programs and opportunities at Newman and to assist them through the application and pre-enrollment processes.
  6. Participates in on and off campus events for prospective transfer students and occasionally assist with other special events.
  7. Participates in campus visits, receptions, etc.
  8. Inform students about the availability of scholarships and financial aid and counsel students through the financial aid process.
  9. Assist in developing both personal and office goals and strategies to achieve those goals.
  10. Remain current on all relative information pertaining to the University, especially academic program information.
  11. Analyze and complete recruitment/enrollment reports, travel evaluation reports and expense reports in a timely manner and as instructed by supervisors.
  12. Advise University officials on the necessity for programs, events, majors, etc. in order to remain a competitive force within higher education.
  13. Assist in the marketing of the university and in the development and execution of a transfer specific communication plan through collaborative efforts with the Director of Undergraduate Admissions and the University Relations team.
  14. Identify and develop new recruitment areas and relationships.
  15. Work with the individual athletic programs in order to better assist in the recruitment of transfer student athletes.

Required Qualifications/Education/Experience/Skills/Training:

  1. Bachelor’s Degree Required
  2. 2-5 years Related Experience; Experience working with transfer students strongly preferred
  3. Performs mostly complex tasks with some decision making.
  4. Ability to operate a motor vehicle and possess a clean driving record.
  5. Ability to work in busy office setting and handle frequent interruptions.
  6. Strong organizational, interpersonal, customer service and communication skills essential.
  7. Ability to handle confidential information in a discreet manner.

Web Reference: https://www.paycomonline.net/v4/ats/index.php?/job/apply&clientkey=275CD9378DFCDB2BC50BA61E73EBFB32&job=18365

Closing Date: 06/30/2017

 

Admissions Counselor - Newman University, Wichita, KS

Occupational Summary
This position is responsible for successful achievement of recruitment goals for prospective students within an assigned territory; a strong commitment to, and enthusiasm for the university and its mission; a clear understanding of and commitment to the small Christ-centered Liberal Arts environment; a sincere interest in working with prospective students and their families which includes offering a personalized, enthusiastic and comprehensive service through the recruiting and admissions process. The Admissions Counselor provides leadership to peers through conduct, attitude and professionalism and must understand the university’s policies and procedures and exercise judgment accordingly.

The Admission Counselor will assist in and be responsible for all aspects of the admissions and recruitment process including, but not limited to – fall, spring and summer recruitment travel, maintaining regular office hours which includes summer months; requiring professional and research based management of a recruitment territory; counseling prospective students and parents throughout the college application and selection process; assisting guidance counselors, faculty, alumni/ae, and prospective students and parents to better understand the university’s mission and degree programs through personal interviews, group presentations, and extensive follow-up communication; conducting thorough review of admissions application materials and provide decisions in a timely fashion; assisting in all recruitment related events both on- and offcampus; and representing the college with the utmost of professionalism at all times.

Work Performed:

  1. Actively recruit students from an assigned territory, exceeding or meeting annual recruitment goals.
  2. Have a strong understanding of Newman University, our mission and programs, and remain current on all relative information pertaining to the University to effectively assist in recruiting efforts.
  3. Develop and maintain relationships with high school and/or community college personnel, as well as community partners.
  4. Attend all scheduled college nights, high school/community college visits, on and off campus events and scheduled recruitment activities on behalf of the University. Recruitment activities include public speaking, formal presentations and working some nights and weekends with seasonal regional travel.
  5. Participate in an intense telemarketing campaign and communicate frequently with students via telephone, letter, email, text, etc in all stages of the admissions process to inform and assist about opportunities at Newman University.
  6. Will be expected to have a strong understanding of the admissions processes, protocol and cycle.
  7. Read, interpret, evaluate student academic credentials making admissions decisions, as well as assist with scholarship allocation.
  8. Inform students about the availability of scholarships and financial aid, as well as counsel prospective students through the financial aid process.
  9. Analyze and identify optimal recruiting targets, as well as identify and develop new recruitment markets, informing university officials on the necessity for programs, events, majors, etc. in order to remain a competitive force within higher education.
  10. Maintain a working office and regular office hours to ensure the completion of essential reports, keep an up-to-date calendar, schedule appointments and other required items needed for day to-day operation.
  11. Assist in marketing of the university through collaborative efforts with the Admissions Office and University Relations Team.
  12. Participates as an activate member of the recruitment team; assists with special projects as assigned, which includes and not limited to: coordination and logistics of recruiting events on or off campus; managing special scholarship processes or campus based programs; compose or send routine letters or bulk mailings, compiling data for reports, or other duties as needed or assigned.
  13. Work in institutional or office databases, and have high understanding of these databases.

Required Qualifications/Education/Experience/Skills/Training:

  1. Bachelors Degree Required or related experience.
  2. Ability to operate a motor vehicle and possess a clean driving record.
  3. Ability to work in busy office setting and handle frequent interruptions.
  4. Strong organizational, interpersonal, and communication skills essential.
  5. Ability to handle confidential information in a discreet manner.
  6. Strong commitment to customer service.
  7. Willingness and availability to work nights or weekends, as needed.

Web Reference: https://www.paycomonline.net/v4/ats/index.php?/job/apply&clientkey=275CD9378DFCDB2BC50BA61E73EBFB32&job=18363

Closing Date: 06/30/2017