KACRAO Current The Newsletter of the Kansas Association of Collegiate Registrars and Admissions Officers
Fall 1999 Issue

Kansas Census Adjustment Update from the Secretary of State’s Office

Memorandum
Office of the Kansas Secretary of State

To: Institutional Contact Designees
From: Mike Brassel
Re: Census Adjustment Issues
Date: October 25, 1999

Over the past three weeks, the Secretary of State’s office has met with various groups containing many of the individuals responsible for conducting the 2000 census adjustment project at their institutions. Out of these meetings, we have become aware of four key issues that require general clarification. With the objective of a "most complete and accurate adjustment" as our guide, the Secretary has settled upon the following resolutions.

Issue One: (This one has been eliminated, I think. It violates FERPA.)

Issue Two: Questionnaire Formats
The Secretary of State will provide questionnaires on both card and paper stock. Card stock is more suitable for hand distribution, while paper stock may be more suitable for mailings. Please request the number and type of questionnaires that better suit your distribution plans.
The Secretary of State will allow the official student questionnaire to be scanned and made available to students for download from colleges' or universities' web pages. A completed hard copy of this questionnaire would then be returned to the school and forwarded to the Secretary of State's office.
The Secretary of State will permit electronic filing of questionnaires, provided that institutions first satisfy standards prescribed by the Secretary of State. We are now in the process of compiling this list of criteria. If you anticipate your institution using an electronic filing format please contact me to request a list as soon as one becomes available.

Issue Three: Junior / Senior Degree Completion Programs
By definition, those individuals participating in degree completion programs are "degree seeking." As such, these individuals meet the definition of student as defined in
KSA 11-302(d) and therefore should be included in the 2000 census adjustment. Although you may feel most students in this situation will not be adjusted, it is imperative they receive the opportunity to make that determination for themselves. Remember, no one else may decide for them.

Issue Four: Off-site Locations / Branch Campuses
Provided students meet the definition of student as defined in KSA 11-302(d), colleges and universities with branch campuses or off-site locations should include all students attending these remote sites in the 2000 census adjustment.

Please incorporate these decisions into your adjustment plans. If you have any questions regarding these decisions or any other aspect of the adjustment project, contact me in the Elections Division at (785) 296-0080.

Sincerely,

Mike Brassel
Office of the Kansas Secretary of State

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